What is Cost Centre?

 

Cost Centre is used to track and manage expenses by grouping them under specific categories in invoices.

 

To activate the Cost Centre feature for your company, please contact your Account Manager or reach out to our Support team at support@mednefits.com. 

 

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For those companies with Cost Centre activated, please refer to the steps below on how to create and assign employees to the Cost Centre:

 

Method 1: via Enrollment (for new employees)

 

Batch enrollment

 

In HR Portal, the Cost Centre column is included in the template when enrolling new employees through batch enrollment.

 

Step 1: Navigate to Employees > Employees Overview > Enroll members > Batch Enrollment and click Download Template to download the template.

 

 

Step 2: Enter the Cost Centre names for each employee in the designated column.

 

 

The Cost Centre can be assigned as either:

• New Cost Centre – Created directly during enrollment.
• Existing Cost Centre – Found in the Cost Centre List sheet, which includes previously created Cost Centres from past enrollments or those added via the Cost Centre page.

Important Notes:

• Each employee can be assigned to only one Cost Centre.
• Ensure there are no typos in Cost Centre names, as incorrect entries may result in unintended assignments.
• Once batch enrollment is complete, any new Cost Centres will be created and employees will be assigned accordingly.

 

Single Enrollment

 

Step 1: Navigate to Employees > Employees Overview > Enrol members > Single Enrollment page.

 

 

Step 2: Select the Cost Centre to be assigned to the employees. Similar to batch enrollment, in single enrollment, existing Cost Centre can be selected from the Cost Centre list or new input can be typed to create a new Cost Centre during this process.

 

 

Step 3: Click Proceed to finalize the assignment and employee will be tagged to the selected Cost Centre.

 

 

Method 2: via Edit All Employees (Batch) function (for existing employees)

 

Another way to create and assign Cost Centres is through the Edit All Employees (Batch) function. This allows multiple employees to be updated at once.

 

Step 1: Navigate to Employees > Employees Overview > Actions > Edit All Employees (Batch) and click Download Template to download the template.

 

 

Step 2: Enter the Cost Centre names for each employee in the designated column.

 

 

Similar to Batch Enrollment, during the editing process, employees can be assigned either a new Cost Centre or an existing one from the Cost Centre List. Upon successful edits:

 

• A new Cost Centre will be created (if applicable).
• Employees' Cost Centre assignments will be updated accordingly.

Method 3: via Cost Centre page 

 

Step 1: Navigate to Employees > Employee Groups and Cost Centre > Cost Centre.

 

The Cost Centre page provides an overview of all Cost Centres, including the total number of Cost Centres, assigned employees and unassigned employees.

 

 

Step 2: Click Add New Cost Centre to create a new Cost Centre.

 

 

Step 3: Enter the name of the Cost Centre and assign employees to it. Then click Add Cost Centre to save and apply the new Cost Centre.

 

 

Method 4: via Employee Profile

 

Step 1: Navigate to Employees > Employees Overview and search for employees without an assigned Cost Centre.

 

 

Step 2: Click Edit Employee to begin assigning the Cost Centre.

 

 

Step 3: Assign the employee to their Cost Centre and click Update Employee to save the changes.